Office Administrator – Frankfurt
Frankfurt am Main
BCS are looking for an administrator to join our team in Frankfurt on a part time (4 hours a day) basis. This role would particularly suit somebody returning to work.
The successful candidate must fluently speak both German and English, and have experience
in office administration roles, including some exposure to bookkeeping tasks.
Responsibilities will involve ensuring the smooth running of the Frankfurt office, inducting new employees and making sure existing employees can work productively and efficiency. An important activity is checking that travel and other out-of-pocket expenses are processed accurately and in accordance with policy. Other bookkeeping tasks include setting up payments and recording bank entries. The successful candidate will be an important go-between in communications between the UK Group Finance team and local compliance contacts, such as auditors, tax authorities and bankers.
The role is office based but part time, based on an expected 4 hours per day.
Frankfurt Office
Hours 10.00am to 2.00pm – Monday to Friday
Responsibilities:
To have oversight of the running of the office (ensuring the environment is well equipped, presentable, operating efficiently and prepared for external guests)
Responsible for day to day HR issues and payroll for the German office
Review Travel bookings and ensure all out-of-pocket staff expenses claims comply with corporate and German tax policy
Post purchase and expense transactions on the accounting system
Prepare payments to suppliers and staff
Post bank transactions and report as required
Assist in the submission of local reporting requirements to the local auditors and tax authorities
New starter preparation
Act as a go-to local assistant to log and solve problems raised by employees
Key Accountabilities:
Professionalism
Accuracy
Able to manage own workload in a timely manner
Willingness to help and support other roles in the team
Able to always maintain a high-level of discretion
Works independently and proactively, interacting closely with various employees at all levels across the business
Dimensions of the job:
Possess the skills and experience to support the internal BCS team where required, with the ability to develop personally and represent the German office in Group activities.
Knowledge & Experience:
Good level of English & German language and grammar skills
Numerate and IT literate on Excel, Outlook and Word
Excellent organisation, prioritisation and time management skills with the ability to initiate tasks where appropriate
Demonstrable ability to work efficiently and autonomously under pressure
Key skills / experience required:
Good interpersonal skills, with the ability to liaise with staff at all levels
Ability to manage a varied and often pressured & unpredictable workload
Self-starter able to take the initiative
Approachable, positive attitude and able to represent BCS by leaving professional and polite impression. Good level of IT proficiency – many elements of the job will be processed on BCS’s Oracle NetSuite ERP. No specific experience required by the candidate is expected to adapt quickly.
Microsoft Office skills – intermediate MS Excel
Pivot Tables
Formula Functions
Formatting
About BCS
The BCS Consulting Group employs around 100 specialist consultants who deliver project management and quantity surveying services to clients looking to expand their estate of data centres and other critical environments. The Group spans a number of trading companies across Europe and has grown quickly from a start up in 2016 to hit turnover of c£15m.
Our Group headquarters are located in the City of London and we have offices in Frankfurt, serving Northern Europe, and Milan, serving Southern Europe. BCS retains a flexible, dynamic & independent outlook, whilst also being part of a broad network of thriving consultancies in our wider group, RSBG in the UK, and our ultimate parent group, RAG Stiftung in Germany.
Our culture is important to us, as is the training and development of every team member. We are recognised by Investors In People as one of the top ten UK employers of our size.